Proposed By-Law Changes 2013
The Illinois Association for College Admission Counseling is affiliated with the National Association for College Admission Counseling. In order to remain a member in good standing, we need to adhere to the guiding principles of that organization, especially in the area of Membership and adherence to the Statement of Principles of Good Practice.
From time to time, NACAC reviews the By-laws of its affiliates and makes recommendations to bring us into compliance with NACAC By-laws. Such a review occurred during this fiscal year. Most of the proposed changes involve minor language adjustments and will not affect the way that we conduct IACAC business. Where there are substantive changes in Board policy, these are explained in the rationale below each section.
Respectfully,
The Credentials Committee
Article 1. Membership
New Language:
3) Regional representatives of two or four-year colleges, universities, or postsecondary institutions located outside of Illinois who perform the majority of their professional duties in Illinois.
Rationale: This reflects nearly one hundred members of IACAC. This also brings us into compliance with NACAC.
New Language: In addition, Article 1. Membership has been reordered to include the headings of “Individual”, “Educational Institutions,” and “Organizations.” This repurposes letters A-G and A-D, eliminating E-G and D respectively, thus renumbering each of the categories.
Rationale: This is also a suggestion by NACAC and it allows this section of our by-laws to be easier to read.
Section 3. Membership Procedures
Old Language: To obtain membership a qualifying individual, organization, agency or institution shall file a completed membership application as directed by the Association, along with applicable dues in accordance with these By-Laws. All current members shall be included in the membership list.
New Language: To obtain membership a qualifying individual, organization, agency or institution shall file a completed membership application as directed by the Association, along with applicable dues in accordance with these By-Laws. All current members shall be included in the membership list and must complete a membership application.
Rationale: This is to clarify the expectation that each individual member needs to complete an application in order to join or renew their membership with IACAC.
Article II. Executive Board
Section 2. Cabinet
Old Language: The Cabinet of IACAC shall be President, President-Elect, Most Recent Active Past President, Secretary, and Treasurer. Each cabinet member shall be elected from the voting membership of IACAC. The Secretary shall serve a term of two years. The Treasurer shall serve a term of two years. The President-Elect shall automatically succeed to the office of the President, the President shall automatically succeed to the office of the Most Recent Active Past President upon the completion of their respective terms. The Executive Assistant shall serve as a non-voting member of the cabinet.
New Language: The Cabinet of IACAC shall comprise President, President-Elect, Most Recent Active Past President, Secretary, Treasurer, Treasurer-Elect and Most Recent Active Past Treasurer. Each cabinet member shall be elected from the voting membership of IACAC. The Secretary shall serve a term of two years. The President-Elect shall automatically succeed to the office of the President, the President shall automatically succeed to the office of the Most Recent Active Past President upon the completion of their respective terms. The Treasurer-Elect shall automatically succeed to the office of Treasurer, the Treasurer shall automatically succeed to the office of the Most Recent Active Past Treasurer upon the completion of their respective terms. The Executive Assistant shall serve as a non-voting member of the cabinet.
Article III. Cabinet and Council
Section 1. Duties of Cabinet Officers
F. Treasurer-Elect.
The Treasurer-Elect shall serve on the Professional Development Grants Committee, Finance Committee and the ICE Committee.
G. Most Recent Active Past President
The Most Recent Active Past President shall serve on the Professional Development Grants Committee and the Finance Committee.
and
Article V. Council Teams and Committees
F. Finance
Old Language: The Finance Committee shall make budget estimates, recommend to the Executive Board investment and audit policies, administer grant programs, and supervise all other IACAC financial matters. The Finance Committee shall be responsible for the creation of and selection of candidates for all salaried and stipend positions. Based on their findings, the Finance Committee shall make recommendations to the Executive Board for approval. The Finance Committee shall meet a minimum of twice a year and be responsible for reviewing the financial statements of IACAC. This shall include the monthly financial reports and the year-end financial statement. The Treasurer shall be the chairperson and the President, Most Recent Active Past President, and President-Elect shall be members; the Most Recent Active Past Treasurer and Executive Assistant shall be a non-voting member.
New Language: The Finance Committee shall make budget estimates, recommend to the Executive Board investment and audit policies, administer grant programs, and supervise all other IACAC financial matters. The Finance Committee shall be responsible for the creation of and selection of candidates for all salaried and stipend positions. Based on their findings, the Finance Committee shall make recommendations to the Executive Board for approval. The Finance Committee shall meet a minimum of twice a year and be responsible for reviewing the financial statements of IACAC. This shall include the monthly financial reports and the year-end financial statement. The Treasurer shall be the chairperson and the President, Most Recent Active Past President, President-Elect, Treasurer-Elect and Most Recent Active Past Treasurer shall be members; the Executive Assistant shall be a non-voting members.
Rationale: IACAC’s outreach and additional programs and opportunities for grants have brought us to a point where it would be helpful to have the Treasurer cycle mimic that of the Presidential cycle. IACAC is fiscally healthy and in order for us to remain in this position, the Executive Board feels this is the direction that we should take. If approved by IACAC’s membership, the slate of candidates for 2014 will reflect the election of an individual to the role of “Treasurer-Elect.”
Article IV. Nominations and Elections.
Section 1. Nominating Committee
Old Language: This Committee shall include the President, President-Elect and the two Most Recent Active Past Presidents. The chairperson shall be the Most Recent Active Past President who shall select at least two additional voting members to serve on the Committee, at least one engaged in postsecondary counseling for the admission of students and one engaged in secondary school counseling.
New Language: This Committee shall include the two Most Recent Active Past Presidents. The chairperson shall be the Most Recent Active Past President who shall select at least four additional voting members to serve on the Committee, at least two engaged in postsecondary counseling for the admission of students and two engaged in secondary school counseling.
Rationale: The President and President-Elect will still have the opportunity to nominate individuals as possible candidates for the Cabinet and Board, but shall not have direct input on choosing the slate.
Article V. Council Teams and Committees.
Section 1. Council Teams
Old Language: Human Relations
New Language: Inclusion, Access and Success
Rationale: This Committee Title now reflects the change that NACAC made and better describes the work of the committee.
M. National College Fair Committee.
Old Language: The National College Fair Committee shall be responsible for assisting the National Association for College Admission Counseling (NACAC) in planning, coordinating, implementing and staffing the NACAC College Fair in Illinois. The membership of this committee shall be diverse and embrace secondary, postsecondary and community-based organizations. Membership should have some carry-over from year to year.
New Language: The National College Fair Committee shall be responsible for assisting the National Association for College Admission Counseling (NACAC) in planning, coordinating, implementing and staffing the NACAC College Fair(s) in Illinois. The membership of this committee shall be diverse and embrace secondary, postsecondary and community-based organizations. Membership should have some carry-over from year to year.
N. Nominating Committee
Old Language: The Nominating Committee shall nominate a candidate or candidates for each office to be voted on by the membership at each annual membership meeting. The membership of this committee shall be as provided in Section 1 of Article IV.
New Language: The Nominating Committee shall nominate a candidate or candidates for each office to be voted on by the membership at each Annual Membership Meeting. The membership of this committee shall be as provided in Section 1 of Article IV.
Old Language: P. Professional Liason Committee.
New Language: Professional Liaison Committee
R. Summer Tours Committee
Old Language: The Summer Tours Committee shall be responsible for planning, coordinating and implementing summer bus and/or plane tours to colleges for counselors involved in the college transition process. Membership should have some carry-over from year to year.
New Language: The Summer Tours Committee shall be responsible for planning, coordinating and implementing tours to colleges for counselors involved in the college transition process. Membership should have some carry-over from year to year.
Old Language:
Letter I. Illinois College Exposition (ICE)/Calendar Committee
Letter H. Human Relations Committee
New Language:
Letter H. Illinois College Exposition (ICE)/Calendar Committee
Letter I. Inclusion, Access and Success Committee
Rationale: These are cosmetic changes/corrections that also accurately reflect the work of each committee.