Proposed By-Law Changes if the Block Vote Fails
The following ten by-law amendments will be voted on individually and only if the block amendment vote fails:
Article I. Membership.
Section 1. Voting Membership.
Old Language:
E. Any individual employed by voting member institutions or other non-profit organizations whose professional activities consist primarily of counseling, admission, or financial aid services.
New Language:
E. Any individual employed by voting member institutions or other voting member organizations whose professional activities consist primarily of counseling, admission, or financial aid services.
Rationale:
This change was suggested by the NACAC By-Law Review Committee. The rationale in making this change is to specify that individuals eligible to vote must be from “voting member” institutions and “organizations,” not simply non-profit organizations.
Article I. Membership.
Section 1. Voting Membership.
Old Language:
F. Independent educational consultants or counselors who are self employed or employed by a company providing counseling, admission, or financial aid services.
New Language:
F. Independent educational consultants or counselors who are self employed or employed by a company providing counseling, admission, or financial aid services, where these individuals perform the majority of their professional duties in Illinois and who meet IACAC Criteria for Independent Counselors.
Rationale:
This change defines that the majority of the independent counselors’ professional duties be performed in Illinois, a change implemented last year for colleges and post-secondary members that should also be applied to independent counselors. And the revised wording now officially references the IACAC criteria for independent counselors (pg. 19 of the current IACAC membership directory).
Article I. Membership.
Section 1. Voting Membership.
Old Language:
G. Any individual who was actively engaged in providing counseling, admission or financial aid services at one or more National Association for College Admission Counseling (NACAC) or ACAC member who is deemed retired under the retirement program of an institution formerly employing said individual; provided in each case, that such individual is not otherwise employed providing counseling, admission or financial aid services.
New Language:
G. Any individual who was actively engaged in providing counseling, admission or financial aid services at one or more National Association for College Admission Counseling (NACAC) or ACAC member institutions or organizations who is deemed retired under the retirement program of an institution formerly employing said individual; provided in each case, that such individual is not otherwise employed providing counseling, admission or financial aid services.
Rationale:
We have added “institutions and organizations” to align with the current language changes made in sections E and F.
Article II. Executive Board.
Section 4. NACAC Assembly Delegates.
Old Language:
A. Each Delegate of IACAC elected to the NACAC Assembly shall serve on the Executive Board. The number of Delegates to be elected shall be determined by the total eligible IACAC members belonging to NACAC in accordance with the NACAC By-Laws. Each elected Delegate shall serve a term of three years. To the extent reasonably feasible the terms of Delegates shall be staggered. Whenever possible, one-half of the Delegates elected shall be employed by voting member secondary institutions and voting member organizations, agencies and institutions which provide postsecondary counseling, admissions and financial aid services, and one-half of the Delegates elected shall be employed by voting member postsecondary educational institutions. Also, every effort should be made to include traditionally under-represented members who are eligible for candidacy. The President of IACAC shall appoint Alternate Delegates to represent IACAC in the NACAC Assembly in the event an elected Delegate is unable to serve. Alternate Delegates must meet the Delegate eligibility requirements to serve. Delegates shall serve no more than two consecutive terms. Delegates are expected to attend all general meetings of the NACAC Assembly and of the Executive Board of IACAC. One of the Delegates shall be appointed annually by the President of IACAC as Chief Delegate. The President and Most Recent Active Past President of IACAC, if eligible, for so long as they hold office, shall serve as Delegates to the NACAC Assembly. The President-Elect shall serve as the Alternate Delegate to the Assembly for the President or Most Recent Active Past President. The right of the President, President-Elect, Most Recent Active Past President and elected NACAC Assembly Delegates to vote in the Assembly shall be governed by the NACAC By-Laws. The President or designee shall notify the Executive Director of NACAC of the names and terms of office of its elected and appointed Delegates and the name of its President and President-Elect immediately following their election or appointment.
New Language:
A. Each Delegate of IACAC elected to the NACAC Assembly shall serve on the Executive Board. The number of Delegates to be elected shall be determined by the total eligible IACAC members belonging to NACAC in accordance with the NACAC By-Laws. Each elected Delegate shall serve a term of three years. To the extent reasonably feasible the terms of Delegates shall be staggered. Whenever possible, one-half of the Delegates elected shall be employed by voting member secondary institutions and voting member organizations, agencies and institutions which provide postsecondary counseling, admissions and financial aid services, and one-half of the Delegates elected shall be employed by voting member postsecondary educational institutions. Also, every effort should be made to include traditionally under-represented members who are eligible for candidacy. The President of IACAC shall appoint Alternate Delegates to represent IACAC in the NACAC Assembly in the event an elected Delegate is unable to serve. Alternate Delegates must meet the Delegate eligibility requirements to serve. Delegates shall serve no more than two consecutive terms. Delegates are expected to attend all general meetings of the NACAC Assembly and of the Executive Board of IACAC. One of the Delegates shall be appointed annually by the President of IACAC as Chief Delegate. The President and Most Recent Active Past President of IACAC, if eligible, for so long as they hold office, shall serve as Delegates to the NACAC Assembly. The President-Elect shall serve as the Alternate Delegate to the Assembly for the President or Most Recent Active Past President. The right of the President, President-Elect, Most Recent Active Past President and elected NACAC Assembly Delegates to vote in the Assembly shall be governed by the NACAC By-Laws. The President or designee shall notify the Chief Executive Officer of NACAC of the names and terms of office of its elected and appointed Delegates and the name of its President and President-Elect immediately following their election or appointment.
Rationale:
NACAC changed the title from Executive Director to Chief Executive Officer.
Article II. Executive Board.
Section 5. Loss of Eligibility
Old Language:
B. In order to remain a Delegate to the NACAC assembly, an incumbent must continue to provide post-secondary counseling, admission or financial aid services. If a Delegate’s qualifying employment status were to change, he or she could continue as a Delegate until the sixtieth day following such incumbent’s qualifying employment or the date on which such incumbent accepts nonqualifying employment, whichever occurs first.
New Language:
B. In order to remain a Delegate to the NACAC assembly, an incumbent must continue to provide post-secondary counseling, admission or financial aid services. A Delegate must be a NACAC voting member by July 15 immediately preceding the next annual meeting of the assembly through their terms of service as a delegate. If a Delegate’s qualifying employment status were to change, he or she could continue as a Delegate until the sixtieth day following such incumbent’s qualifying employment or the date on which such incumbent accepts nonqualifying employment, whichever occurs first.
Rationale:
Membership status of NACAC Delegates must be active during their term of service in accordance with NACAC policy. This change was recommended by the NACAC By-Law Review Committee.
Article V. Committees.
Section 1. Standing Committees
New Language:
P. Professional Development Grants Committee.
The Professional Development Grants Committee shall be responsible for promoting, reviewing and awarding grants for professional development opportunities within IACAC and NACAC.
Rationale:
The Grants Committee is currently an unofficial committee responsible for awarding grants for professional development opportunities to IACAC members for both IACAC and NACAC Professional Development activities. When the Grants Committee originally formed, it was part of each year’s Annual Conference Committee as it only awarded conference grants. The financial stability of IACAC and its commitment to professional development for its members has allowed the Grants Committee over the last few years to award grants for a number of professional development opportunities, not just the IACAC annual Conference.
Article III. Officers and Directors.
Section 1. Duties of Officers.
Old Language:
E. Treasurer.
The Treasurer shall be responsible for maintaining the official financial records of IACAC and for performing other financial transactions. The Treasurer shall be chairperson of the Finance Committee and shall submit an annual report to the general membership at the annual meeting.
New Language:
E. Treasurer.
The Treasurer shall be responsible for maintaining the official financial records of IACAC and performing other financial transactions. The Treasurer shall be chairperson of the Professional Development Grants Committee, the Finance Committee and shall submit an annual report to the general membership at the annual meeting.
Rationale:
Recognizes that the Treasurer will chair the newly established Professional Development Grants Committee.
Article IV. Nominations and Elections
Section 4. Voting and Election.
Old Language:
A. Two separate written ballots shall be cast at each annual membership meeting. One ballot shall consist of candidates to fill the offices of President-Elect, Secretary (alternate years), Treasurer (alternate years) and the Directorships, the terms of which expire at such meeting and shall be distributed to the voting membership. The other ballot shall consist of the candidates for Delegates to the NACAC Assembly to be elected at such meeting and shall be distributed only to those eligible to vote for Delegates to the NACAC Assembly as determined by the By-Laws of NACAC. At each Annual Membership Meeting the ballots shall be counted by tellers appointed by the Chairperson of the Credentials Committee. The candidates securing the highest number of votes cast for each office shall be declared elected and the Most Recent Active Past President shall then publicly announce the names of the newly elected members of the Executive Board to the general membership. In the case of a tie-vote between candidates for specific position(s) on the Executive Board, voting members will revote for said position(s) during the Annual Membership Meeting.
New Language:
A. Two separate written ballots shall be cast at each annual membership meeting. One ballot shall consist of candidates to fill the offices of President-Elect, Secretary (alternate years), Treasurer (alternate years) and the Directorships, the terms of which expire at such meeting and shall be distributed to the voting membership. The other ballot shall consist of the candidates for Delegates to the NACAC Assembly to be elected at such meeting and shall be distributed to NACAC voting members. At each Annual Membership Meeting the ballots shall be counted by tellers appointed by the Chairperson of the Credentials Committee. The candidates securing the highest number of votes cast for each office shall be declared elected and the Most Recent Active Past President shall then publicly announce the names of the newly elected members of the Executive Board to the general membership. In the case of a tie-vote between candidates for specific position(s) on the Executive Board, voting members will revote for said position(s) during the Annual Membership Meeting.
Rationale:
This change was recommended by the NACAC By-Law Review Committee.
Article V. Committees.
Section 1. Standing Committees
Old Language:
G. Finance Committee. The Finance Committee shall make budget estimates, recommend to the Executive Board investment and audit policies, administer grant programs, and supervise all other IACAC financial matters. The Finance Committee shall be responsible for the creation of and selection of candidates for all salaried and stipend positions. Based on their findings, the Finance Committee shall make recommendations to the Executive Board for approval. The Finance Committee shall meet a minimum of twice a year and be responsible for reviewing the financial statements of IACAC. This shall include the monthly financial reports and the year-end financial statement. The Treasurer shall be the chairperson and the President, Most Recent Active Past President, and President- Elect shall be members; the Most Recent Active Past Treasurer shall be a non-voting member.
New Language:
G. Finance Committee. The Finance Committee shall make budget estimates, recommend to the Executive Board investment and audit policies, administer grant programs, and supervise all other IACAC financial matters. The Finance Committee shall be responsible for the creation of and selection of candidates for all salaried and stipend positions. Based on their findings, the Finance Committee shall make recommendations to the Executive Board for approval. The Finance Committee shall meet a minimum of twice a year and be responsible for reviewing the financial statements of IACAC. This shall include the monthly financial reports and the year-end financial statement. The Treasurer shall be the chairperson and the President, Most Recent Active Past President, and President-Elect shall be members; the Most Recent Active Past Treasurer and Executive Assistant shall serve as non-voting members.
Rationale:
Added Executive Assistant to reflect what has long been a standard practice of having the Executive Assistant serve as a non-voting member of the Finance Committee.
Article V. Committees.
Section 1. Standing Committees
New Language:
A. Admissions Practices Committee
B. Alumni Committee
C. College Awareness and Preparation Committee
D. Conference Committee
E. Credentials Committee
F. Finance Committee
G. Government Relations Committee
H. Human Relations Committee
I. ICE/Calendar Committee
J. Media Communications Committee
K. Membership Committee
L. Mentorship Committee
M. National College Fair Committee
N. Nominating Committee
O. Professional Development Grants Committee
P. Summer Institute Committee
Rationale:
Puts all standing committees in their proper alphabetical order.